Sales Secretary


HOUSTON, TX
Houston, Texas


Last Day to Apply: October 31, 2018

The Gillman Companies is an established group of family owned automobile dealerships based out of Houston, TX. We have served the automotive needs of Texas since 1938 by maintaining a long-established tradition of excellence and customer satisfaction. Gillman has also been named one of the Houston Chronicle's Top 100 Workplaces for past several years!

We currently have an immediate opportunity available for a sales secretary/assistant at our Gillman Chrysler Jeep Dodge location.   

Responsibilities include, but are not limited to the following duties:

 

  • RDR vehicles -report delivery registration (registering new owner’s name and other information with the manufacturer)
  • Understanding the incentives and rebate programs and insuring and certifying that we have proper documentation to support our claims for rebates/incentives with the manufacturer
  • Posting of various payments from the manufacturer (incentives, stock allowance, advertising coop, etc.)
  • Stocking in and posting in accounting new & used vehicles
  • Preparing key tags for the KeyTrack system
  • Processing all used car purchases including check requests and sending payments
  • Processing all dealer trade paperwork including check requests and the posting in accounting
  • Loading finance information on all wholesales & posting all wholesales in accounting
  • Maintaining and updating notes on incentives, wholesales and dealer trade schedules
  • Preparing new vendor setup requests for new & used vehicle departments to be sent for vendor approval as needed
  • Process check request for new and used vendors which includes coding invoices for POs
  • Checking daily mail for the new, used and finance departments, distributing accordingly
  • Ordering office supplies for new, used and finance departments
  • Other duties that may be assigned

REQUIREMENTS:

 

  • 2+ years’ experience preferred
  • Excellent communication skills
  • Maintains professional appearance and neat work area
  • Computer skilled individual who works well in a very fast pace, team environment
  • Must be eligible to work in the US, and pass pre-employment screening to include MVR, drug screen, and criminal background check

 

BENEFITS INCLUDE (BUT ARE NOT LIMITED TO):

 

  • Full health benefits (medical, dental, vision, life)
  • 401k Retirement savings plan with a company match
  • Paid vacation
  • Employee discounts
  • Drug Free Work Environment

 

EOE

 

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