The Gillman Companies is an established group of family owned automobile dealerships based out of Houston, TX. We have served the automotive needs of Texas since 1938 by maintaining a long-established tradition of excellence and customer satisfaction. Gillman is one of the largest dealership groups in Texas and has also been a proud recipient of the Houston Chronicle's Top 100 Workplaces for 6 years in a row!
We are a growing company and are looking for talented, experienced Accounting/Office Manager to join our executive team in Houston, TX!
Accounting/Office Manager
MAIN JOB DESCRIPTION:
Prepare and report the monthly financial statements for our Honda & Subaru franchises in accordance to dealership guidelines and within the manufacturers’ guidelines, format and deadlines
Prepare and report the financial statements and supplemental data for our Gillman NCM 20 Group
Hires, trains, manage, and supervise office personnel of 13 staff members, along with 4 shared employees and oversee the office accounting processes and procedures
Compiles and prepares reports including weekly and monthly forecasts with general manager and other reports for the dealer principal, general manager, & executive management team
Calculate and post the monthly commissions of all department managers paid on dealership’s monthly performance
Provide for timely daily operating control (DOCs) and keep the general manager/executive team informed about trends in income and expenses per store and per department
Post the weekly and/or semi-monthly payroll timely and accurately in accordance with dealership guidelines
Post weekly and/or semi-monthly payroll and pay related payroll taxes
Ensure that all manufacturer accounts including but not limited to warranty claims, rebates/incentives, floorplan assistance, holdback, PDI, advertising/coop are posted and reconciled timely to the manufacturer statement and general ledger
Ensure that all balance sheet accounts are reconciled to general ledger
Attend and participate in all weekly Honda and Subaru manager meetings, weekly office manager conference calls, quarterly executive/NCM management meetings, and any other additional meetings
Oversee the reconciliation of intercompany reconciliations among related dealerships
Oversee the reconciliation extended warranty and insurance product reconciliations
Oversee the reconciliation of finance reserve statements and monthly adjustments
Oversee the reconciliation of monthly floorplan statements. Manage and work with bank representatives during the floorplan audits
Oversee the reconciliation of inventory to dealer statements
Oversee the preparation of monthly VIT reports and make related payments
Oversee the vendor reconciliations from vendor statement to general ledger
Prepare monthly sales, lease rental, and battery reports and make related payments
Review the monthly parts reconciliations and make the related monthly adjustments
Oversee the preparation and filing of Form 8300 reports as needed
Research and post certain transactions on weekly bank statement as needed
Other duties that may be assigned
EDUCATION and/or EXPERIENCE:
Prior automotive dealership accounting experience
Prior Office Manager/Controller management experience
Must be detailed oriented and possess good organizational skills and the ability to work to deadlines
Must have outstanding verbal and written communication skills
Accounting degree preferred
Honda & Subaru accounting experience preferred
Reynolds & Reynolds Power (UCS) experience preferred
Working knowledge of Microsoft Word and Excel
REQUIREMENTS:
Must be eligible to work in the US
Must pass drug test and extensive criminal background screening
Motivated to go above and beyond the minimum standard
BENEFITS:
Competitive Salary
Medical/Dental/Vision/Life
401K with company match
Vacation/PTO
Employee discounts
Drug Free work environment
EOE